The Client

  • The fastest growing private company in Europe
  • Payment provider making card payments accessible for any merchant
  • Presence in 31 countries after expansion into 14 markets last year
  • Hundreds of thousands of small businesses rely on SumUp to get paid

The Challenge

  • Handling customer support in the languages of 31 countries
  • Speeding up response time during peak hours
  • Reducing repetitive request for the support staff
  • Finding a solution that scales as the company grows

The Results

  • SumUp’s virtual agent handles more than 80.000 requests each month
  • Solutions are proposed in less than 12 seconds
  • 72% of customers who get a solution don’t require further help
  • 22% decrease in demand for SumUp human agents
  • A virtual agent that’s live in Brazil, Germany, United Kingdom, and The Netherlands — and more countries under way.
  • Support requests are currently handled in four different languages
  • Solvemate is integrated with SumUp’s website, linked to their Salesforce dashboard, and will soon launch on their Facebook site
SumUp is a payment provider enabling small merchants to accept credit and debit cards. Often overlooked by big banks, these merchants make up an incredibly diverse target group—with lots of different support requests.

As SumUp kept expanding into new markets, they were looking for an elegant solution to scale their support. In June 2017, they turned to Solvemate to automate many of the incoming requests and reducing the workload of their human agents. The most important requirements? Reducing response times and handling different languages, as SumUp operates in 31 countries.

Solvemate’s platform uses structured questions to categorize and solve each request. Not only is that much faster than asking customers to formulate and type in their own questions, it also means the platform is language agnostic.
We started using Solvemate for the speed of its solutions, aided by the fact that merchants who serve themselves mean much fewer calls or e-mails.

Matabato Kimani
Head of Operations
SumUp EU

When setting up their virtual agent, SumUp’s support team could easily create solutions for the most common requests in all the languages they required. In each market, their virtual agent can therefore ask questions and respond to requests in the respective language. Right now, their agent offers support to the merchants in four different languages (English, Portuguese, Dutch, and German) with more to come!

The approach also means speedy responses: With an average resolution time of just 12 seconds, the often sensitive payment questions are now handled quickly and securely, around the clock.
average time to solution
12 seconds
requests handled monthly
72% of users that start interacting with the virtual agent get a solution and don’t require further help from a human.

Rodolfo Wu
Project Manager
SumUp Brazil

As one of Europe’s fastest-growing companies, SumUp needed the implementation of Solvemate to be fast and painless, without too much ongoing work. Thanks to a well-designed interface, training was quick and requires only one support agent to maintain it.

Adding the virtual agent to their website was even easier: It requires just one line of code. This meant that SumUp’s virtual agent was live within a month.

Over time, SumUp decided that they wanted to bring the power of their virtual agent to other channels as well. Solvemate built them a custom integration of the agent’s data for Salesforce, which went live in March this year. Very soon, it will also be available on SumUp’s Facebook page.

As a result of the implementation, SumUp’s virtual agent now automatically deals with 80.000 requests each month, dramatically reducing the number of e-mails and phone calls the company receives.